Minnetonka Baseball Association is a program of service to the youth of our community. It is geared to provide an outlet of healthful activity and training under good leadership in an atmosphere of wholesome community participation.

 

Minnetonka Baseball Association Leadership Positions

Roles and Responsibilities

 

 

PRESIDENT

* Preside at all league meetings

* Preside over Executive Committee meetings

* Member of the Grievance Committee

* Attend and represent Minnetonka Baseball at Bennett Family Park Board meetings

* Board Elections

* Executive Committee Elections

* Improvement Ideas for Next Year

* Lead discussion and/or committee to review and build League structure/rules

* Work with a committee to plan and organize the preseason Orientation Meetings

* Develop Season Calendar of important dates

* Conduct the affairs of MBA and execute the policies established by the Board of Directors.

* Communicate to the Board of Directors such matters as deemed appropriate, and make such suggestions as may tend to promote the welfare of MBA

* Designate in writing other directors, if necessary, to have power to make and execute for/and in the name of MBA such contracts and leases they may receive and which have had prior approval of the Board.

 

Field Liaison:

* Coordinates field usage with cities, Minnetonka School District, and Bennett Family Park.

 

Field Maintenance (Bennett):

* Oversees the maintenance of the playing fields at BFP

* Spring/Fall Clean-up

* Field/Facility Improvements

 

Field Maintenance (All Other Fields):

* Oversees the maintenance of all other playing fields used by the League.

* Spring/Fall Clean-up

* Field/Facility Improvements

 

 

VICE PRESIDENT

* Preside over monthly Board meetings in the President’s absence

* Preside over Executive Committee meetings in the President’s absence

* Preside over the Grievance Committee

* Assist Director of Leagues with Tryouts / Team Selection / Drafts

* Work with Communications/PR to develop a Survey Plan/Review

* Manages the Code of Conduct

 

Equipment/Uniforms:

* Organize equipment and uniform purchasing, handout, and collection

 

 

PAST PRESIDENT

* Offer a historical perspective.

* Be an advisor to the Board of Directors.

                 * Preside over the scholarship process.

                 * Member of the Grievance Committee

* Perform such duties as from time to time may be assigned by the Board of Directors or by the President

 

 

SECRETARY

* Preside over the Nominating Committee

* Distribute and Publish Agenda prior to meetings

* Distribute and Publish Minutes after meetings

* Maintain an official record of the League’s activities

* Keep a record of all persons who attend Board meetings

* Maintain a current copy of the Articles and Bylaws

 

 

TREASURER

* Handles all financial duties of the League.

* Receives and safely keeps all funds of the League.

* Reports on status of Minnetonka Baseball funds at each Board Meeting.

* Lead Budget Review and present Budget for approval

* Assist in Charter registration

* Prepares and sends out invoices to team sponsors

* Ensures federal and state tax returns are timely filed

* Manages the Conflict of Interest policy and process

 

 

DIRECTOR OF LEAGUES – (PRE K – GRADE 6)

* Oversee all Coordinators and activities

* Review and update the rules for each league level

* Approve all coaches at each league level

* Work with League Directors on Regular Season Team Selection/Drafts

* Work with families to resolve any coach/league related issues

 

Rookie (Pre K – 5) League Director

Coach Pitch 6 League Director

Minor 7 League Director

Minor 8 League Director

Minor 9 League Director

American/National (10) League Directors

American/National (11/12) League Director

* Oversees the operation of the League to ensure all rules are followed

* Coach Recruitment and Selection (subject to approval by the Board.)

* Lead a league meeting with all managers/coaches to cover all league rules

* Work with Director of Leagues to establish number of teams

* Update all season playing rules and post on the League website

 

 

DIRECTOR OF LEAGUES – (GRADES 7-12)

* Oversee all Coordinators and activities

* Review and update the rules for each league level

* Approve all coaches at each league level

* Work with League Directors on Regular Season Team Selection/Drafts

* Work with families to resolve any coach/league related issues

 

Travel Director

* Lead Travel Committee

* Number of teams at each age group

* Number of teams at each level (AAA/AA)

* Attend all Metro Meetings and communicate to league

* Assist with Coach Recruitment and Selection

* Coaches Meeting

 

Prep Director

Classic Director

Tier I Director

Tier II Director

* Oversees the operation of the League to ensure all rules are followed.

* Coach Recruitment and Selection (subject to approval by the Board.)

* Lead a league meeting with all managers/coaches to cover all league rules.

* Work with Director of Leagues to establish number of teams

* Help Administer Tryouts and Team Selections

* Help Identify Scheduling Needs

* Make sure teams are properly registered in respective leagues

* Update all season playing rules and post on the League website.

* Year End Playoffs

 

 

TOURNAMENT/EXTENDED PLAY DIRECTOR

* Coordinates and registers tournaments for all teams

 

Fall Ball Director

* Oversees the operation of the League to ensure all rules are followed.

* Fall Ball Review

* Fall Ball Structure

* Fall Ball Scheduling

* Coach Recruiting

* Coordinate Teams and Fields with Participating Communities

* Update all season playing rules and post on the League website.

 

SCHEDULING DIRECTOR (PRE K – GRADE 6)

* Scheduling of practices for all MBA teams Grades PreK - 6

* Scheduling of games for the MBA teams Grades PreK - 6

* Year End Playoffs

* Notify umpires of schedule and schedule changes

* Keep website up to date

* Responsible for all rescheduling due to weather

* Oversee all Coordinators and activities

* Negotiate with other Little Leagues and schedule games and fields for

appropriate league levels

 

Minnetonka Little League

* Serve as the contact person for District 1and Little League International

 

Umpire Director

* Works directly with Scheduling Directors to coordinate and schedule umpires

as needed

 

 

SCHEDULING DIRECTOR (GRADES 7-12)

* Scheduling of practices for all MBA teams Grades 7 - 12

* Scheduling of games for the MBA teams Grades 7-12

* Year End Playoffs

* Notify umpires of schedule and schedule changes

* Responsible for all rescheduling due to weather

* Keep website up to date

* Oversee all Coordinators and activities

 

 

COACHING/TRAINING DIRECTOR

* Responsible for creating the player development plan for all players.

* Liaison for all League Coaches

* Develop /Set up practice plans

* Provide training to players, coaches and managers

* Coordinate spring clinics.

* Coordinate clinics and dome time

* Oversee Player Development Coordinator

 

Player Development

* Works directly with Coach Training Director

* Dome Schedule

* Develop Clinics Plan to best utilize the Dome usage

* Coordinate Vendor/Staff for Clinics

* Provide Clinics Review to give feedback for future Clinics

* Coordinating Staff for Player Evaluations

 

 

LEAGUE INFORMATION DIRECTOR

* Manage the league’s official website

* Set up online registration

* Oversee Registration Coordinator and all activities

* Assign online administrative rights to other MBA Board Members or others

identified by the President.

* Encourage creation of team web sites to managers, coaches, and parents

* Ensure that league news and scores are updated online on a regular basis

* Collect, post, and distribute important information on league activities

* Serves as primary contact person regarding optimizing use of the Internet for league administration and for distributing information to all MBA members

 

Registration Coordinator

* Works with the various League Directors to ensure all necessary data captured for team assignments during the on-line registration process.

* Works directly with League Information Director to assist individuals that have trouble registering by themselves on-line

*Will also have access to the member and registration data in the system and will assist in getting information from registration to the League Directors

* Coordinate Registration activities

* Coordinate Fall Ball Registration

* Collecting Registration Fees

* Modify Registration Handouts

* Review Registration Numbers

* Registration Review and Suggestions/Ideas for following year

 

Communications Director

* Responsible for all League Communications

* Prepare and send out all email communications to MBA members

* Prepare and submit up to date information for all communications

* Provide and update season calendar on website

* Provide and update key dates on website

* Create and publish annual survey on website

 

 

SPONSOR/FUNDRAISING DIRECTOR

* Solicit and secure local sponsorships to support league operations

* Collect and review sponsorship and fundraising opportunities

* Maintain records of monies secured through sponsorship and fundraising initiatives

* Oversee all coordinators and activities

 

Sponsorship Fundraising

* Identify and contact team sponsors

* Works directly with Sponsorship Director

 

Golf Committee

* Coordinate and Organize MBA Annual Golf Event

* Works Directly with Fundraising Director

 

League Event Organizer

* Coordinate and Organize MBA League Event

* Works directly with Fundraising Director

 

 

TEAM PARENT/CONCESSIONS DIRECTOR

    * Serve on MBA Board and attend Board Meetings

    * Work with Head Coaches to recruit Team Managers for all teams (LL and Travel)

    * Conduct and Train Team Managers at a Team Manager Meeting in Spring

    * Provide weekly communication to Team Managers with focus for that week

    * Work with MBA chosen Photographer(s) to coordinate Team Photo Day

    *Create a committee of volunteers to oversee Concession Volunteer Scheduling at all locations & Purchasing at Freeman Park

    * Help to provide volunteers for MBA Events such as Opening Day, Grill Days…

    * Liaison between Bennett Family Park and Veteran’s Field regarding Concession scheduling and planning needs

    * Liaison between West Metro Miracle League and MBA to help provide Buddy Teams for that partner organization

    * Oversees all Coordinators and Leaders within Team Manager & Concession areas

 

 

SAFETY DIRECTOR

* Perform Background Checks on coaches

* Source Insurance for all leagues

* Creation and Updating of League Safety Plan

* Liaison between families and insurance provider in the event of an injury

* Communicate any safety issues to the Board

 

 

MINNETONKA HIGH SCHOOL HEAD COACH (CONSULTANT)

* Provide input to Board

Click here to access the PDF document.
Updated on October 18, 2015