CONSTITUTION of the MINNETONKA LITTLE LEAGUE
Minnetonka Little League – White (1230107)
Minnetonka Little League – Blue (1230134)
Minnetonka Little League – Black (1230106)
ARTICLE I - NAME
This organization shall be known as Minnetonka Little League, hereinafter referred to as “MLL”.
ARTICLE II - PURPOSE
The mission of MLL is to provide a great baseball experience for children at every ability and experience level. As officials, coaches and parents we strive to put safety above everything; keep it fun as these are our children and it’s just a game; develop the baseball skills of every child; instill respect for the game including teammates, opponents, umpires and coaches; and encourage involvement of everyone who wants to play, coach or support the kids. The measure of success is that kids are enthusiastic to come back and play next year.
To achieve this mission, MLL will provide a supervised program under the Rules and Regulations of Little League Baseball, Incorporated and supplemented by Local League Rules. All Directors, Officers and Members shall bear in mind that the attainment of exceptional athletic skill or the winning of games is secondary, and the molding of future citizens is of prime importance. In accordance with Section 501(c)(3) of the Federal Internal Revenue Code, MLL shall operate exclusively as a non-profit educational organization providing a supervised program of competitive baseball games. No part of the net earnings shall inure to the benefit of any private shareholder or individual; no substantial part of the activities of which is carrying on propaganda, or otherwise attempting to influence legislation, and which does not participate in or intervene in any political campaign on behalf of any candidate for public office.
ARTICLE III - MEMBERSHIP
Membership shall consist of the registered players, their parents and legal guardians, coaches, and the Board of Directors.
a. Player Members. Any player shall be eligible to compete for participation. Player members shall have no rights, duties or obligations in the management of the MLL. To be in good standing, players must meet the age rules set by MLL and abide by the Player Code of Conduct, and must not have any outstanding fees or dues owed to MLL.
b. Regular Members. Board Members, Officers, coaches and team parents are Regular Members. Parents and legal guardians in good standing are also Regular Members. All Regular Members in good standing are eligible to vote in General Membership Meetings.
a. Player Members. To be in good standing, players must meet the age rules set by MLL and abide by the Player Code of Conduct.
b. Regular Members. In addition to the rules set out below, to be in good standing, Regular Members must not have any outstanding fees or dues owed to MLL.
i. Coaches. In order to become a Coach, the following items must be completed: background check; concussion testing certification; attend coach’s training; and any other requirements set by MLL, Little League International Inc., or the State of Minnesota. In addition, to be in good standing, Coaches must abide by the rules set by MLL and the Coach Code of Conduct.
ii. Team Parents. In order to become a Team Parent, the following items must be completed: background check and any other requirements set by MLL, Little League International Inc., or the State of Minnesota.
Suspension or Termination. Membership may be terminated by resignation or action of the Board of Directors as follows:
a. Review and Investigation. The Board of Directors or a duly appointed committee of the Board of Directors will review any Code of Conduct Incident Reports elevated to them. They will investigate complaints, irregularities and conditions detrimental to MLL.
b. Regular Members. The Board of Directors, by a two-thirds vote of those present at any duly constituted Board meeting (quorum is required), shall have the authority to discipline or suspend or terminate the membership of any Regular Member, including managers and coaches, when the conduct of such person is considered detrimental to the best interest of the MLL. The Member shall be informed of the general nature of the charges and given an opportunity to appear at a meeting of the Board of Directors or a duly appointed committee of the Board of Directors to answer such charges.
c. Player Members. The Board of Directors shall, in case of a Player Member, give notice to the coach of the team for which the player is a Player Member. The Board of Directors shall have full power to suspend or revoke such player’s right to future participation by two-thirds vote of those present at any duly constituted meeting (quorum is required). The player may appear before the Board of Directors or a duly appointed committee of the Board of Directors.
ARTICLE IV – REGISTRATION FEES FOR PLAYERS
Registration fees for players are determined annually by the Board of Directors.
ARTICLE V – GENERAL MEMBERSHIP MEETINGS
General Membership Meeting. A General Membership Meeting is any meeting of the membership of the league.
Notice. Regular Members will be notified by email at least ten days prior to the meeting, setting forth the place, time and purpose of the meeting.
Quorum. The presence in person by one fifth (20%) of the Regular Members shall be necessary to constitute a quorum. If a quorum is not present, no business shall be conducted.
Annual Membership Meeting. An Annual Membership Meeting will be held once a year in January, or at a time the Board of Directors feels is more appropriate.
ARTICLE VI - BOARD OF DIRECTORS
Authority and Role. The management of the property and affairs of MLL shall be vested in the Board of Directors. The board is responsible for the overall policy and direction of MLL. The board receives no compensation other than reasonable expenses.
Vacancies. If any vacancy occurs in the Board of Directors, by death, resignation or otherwise, it may be filled by a majority vote of the remaining Directors at any regular Board meeting or at any Special Board Meeting called for that purpose. Quorum must be present.
Term. All board members shall serve one-year terms and are eligible for reelection.
Board Meetings, Notice and Quorum.
a. General Board Meetings. The board shall meet at least quarterly, at an agreed upon time and place.
b. Special Board Meetings. The President or the Secretary may, whenever they deem it advisable, or the Secretary shall at the request in writing of one-third of the Directors, issue a call for a Special Board Meeting. In the case of Special Board Meetings, such notice shall include the purpose of the meeting and no matters not so stated may be acted upon at the meeting.
c. Notice. Notice of each Board meeting (Regular or Special) shall be given by the Secretary personally, electronically or by mail to each Director at least 5 day(s) before the time appointed for the meeting to the last recorded address of each Director.
d. Quorum. A minimum of 50% of the Board of Directors shall constitute a quorum for the transaction of business. If a quorum is not present, no business shall be conducted. Only filled Board of Directors positions will be counted when calculating quorum. Open positions will not be counted towards quorum.
e. Motions. Only members of the Board of Directors may make motions and vote at meetings of the Board of Directors. However, the Board of Directors may invite, admit and recognize guests for presentations or comments during Board meetings. All motions, unless otherwise identified in this Constitution, must be approved by a majority of Board members present at a meeting in which there is quorum.
Officers. There shall be three officers of the corporation: President, Secretary and Treasurer.
Rules of Order for Board Meetings. Robert’s Rules of Order shall govern the proceedings of all Board of Directors meetings.
ARTICLE VII - DUTIES AND POWERS OF THE BOARD
Appointments. The Board of Directors shall have the power to appoint such standing committees as it shall determine appropriate and to delegate such powers to them as the Board shall deem advisable and which it may properly delegate. The Board of Directors may appoint such other officers or agents as it may deem necessary or desirable, and may prescribe the powers and duties of each. Appointed officers or agents shall have no vote on actions taken by the Board of Directors unless such individuals have been elected to the Board or have been elected to fill a vacancy on the Board.
President. The President shall:
a. Conduct the affairs of MLL and execute the policies established by the Board of Directors.
b. Communicate to the Board of Directors such matters as deemed appropriate, and make such suggestions as may tend to promote the welfare of MLL.
c. Be responsible for the conduct of MLL in conformity to the policies, principles, Rules and Regulations of Little League Baseball, Incorporated, as agreed to under the conditions of charter issued to MLL by that organization.
d. Designate in writing other directors, if necessary, to have power to make and execute for/and in the name of MLL such contracts and leases they may receive and which have had prior approval of the Board.
e. With the assistance of the Player Agent, examine the application and support proof-of age documents of every player candidate and certify to residence and age eligibility before the player may be accepted for tryouts and selection.
f. Serve as the contact person for District 1 and Little League International.
Vice President. The Vice President / Director of Operations shall:
a. Perform the duties of the President in the absence or disability of the President, provided he or she is authorized by the President or Board so to act. When so acting, the Vice President shall have all the powers of that office.
b. Perform such duties as from time to time may be assigned by the Board of Directors or by the President.
Secretary. The Secretary shall:
a. Be responsible for recording the activities of MLL and maintain appropriate files, mailing lists and necessary records.
b. Perform such duties as are herein specifically set forth, in addition to such other duties as are customarily incident to the office of Secretary or as may be assigned by the Board of Directors.
c. Keep the minutes of the meetings of the Board of Directors and Executive Committee and cause them to be recorded in a book kept for that purpose.
Treasurer. The Treasurer shall:
a. Perform such duties as are herein set forth and such other duties as are customarily incident to the Office of Treasurer or may be assigned by the Board of Directors.
b. Receive all moneys and securities, and deposit same in a depository approved by the Board of Directors.
c. Keep records for the receipt and disbursement of all moneys and securities of MLL, approve all payments from allotted funds and draw checks therefore in agreement with policies established in advance of such actions by the Board of Directors.
d. Prepare an annual budget, under the direction of the President, for submission to the Board of Directors for approval.
e. Prepare an annual financial report, under the direction of the President, for submission to the Board of Directors.
Player Agent. The Player Agent shall:
a. Ensure that leagues levels are run in the interest of all the players.
b. Administer any tryouts, including organizing volunteers.
c. Administer the player drafts and all other player transaction or selection meetings.
d. Conduct All-Star voting at the appropriate league levels.
Director of Leagues. The Director of Leagues shall:
a. Review and update the rules for each league level, including the local rules of MLL.
b. Approve all coaches at each league level.
Scheduling Director. The Scheduling Director shall:
a. Be responsible for scheduling games and fields for all league levels.
b. Negotiate with other Little Leagues and schedule games and fields for appropriate league levels.
c. Be the primary communicator of field use with Bennett Family Park and Tonka Babe Ruth.
d. Be responsible for rescheduling all rainouts.
Coaching / Training Director. The Coaching / Training Director shall:
e. Be responsible for creating the player development plan for all players.
f. Represent and be a liaison for coaches in league. Help set up practice plans.
g. Provide training to players, coaches and managers. Coordinate spring clinics.
h. Coordinate clinics and dome time as necessary.
League Information Officer. The League Information Officer shall:
a. Set up and manage the league’s official website.
b. Set up online registration.
c. Assign online administrative rights to other MLL Board Members of others identified by the President.
d. Encourage creation of team web sites to managers, coaches, and parents.
e. Ensure that league news and scores are updated online on a regular basis.
f. Collect, post, and distribute important information on league activities.
g. Serves as primary contact person regarding optimizing use of the Internet for league administration and for distributing information to league members and to Little League Baseball, Incorporated.
Sponsorship / Fundraising Director. The Sponsorship / Fundraising Director shall:
a. Solicit and secure local sponsorships to support league operations.
b. Collect and review sponsorship and fundraising opportunities.
c. Maintain records of monies secured through sponsorship and fundraising initiatives.
Team Parent / Concession Director. The Team Parent / Concession Director shall:
a. Maintain the partnership with Bennett Family Park on the operation of concession facilities.
b. Schedule volunteers to work the concession booth and the grill.
c. Collect and manage the volunteer shift deposit checks.
d. Recruits, organizes and trains the Team Parents.
e. Be the liaison for Team Parents and is responsible for communication to Team Parents.
Safety Officer. The Safety Officer shall:
a. Be responsible to create awareness, through education and information, of the opportunities to provide a safer environment for children and all participants of Little League.
b. Develop and implement a plan for increasing safety of activities, equipment and facilities through education, compliance and reporting. In order to implement a safety plan using education, compliance and reporting, the following suggestions may be utilized by the Safety Officer:
1. Education - Should facilitate meetings and distribute information among participants including players, managers, coaches, umpires, league officials, parents, guardians and other volunteers.
2. Compliance - Should promote safety compliance leadership by increasing awareness of the safety opportunities that arise from these responsibilities.
3. Reporting - Define a process to assure that incidents are recorded, information is sent to league/district and national offices, and follow-up information on medical and other data is forwarded as available.
c. Conduct background checks on coaches. Ensure all coaches have a background check prior to coaching.
d. Conduct background checks on team parents.
e. Ensure all coaches complete concussion testing and are certified prior to coaching.
Past President. The Past President shall:
a. Offer a historical perspective.
b. Be an advisor to the Board of Directors.
c. Perform such duties as from time to time may be assigned by the Board of Directors or by the President.
d. If the President serves multiple years, the Past President may choose to not serve after his/her first year as Past President. If so chosen, the Past President director position will remain unfilled and not count towards the number of directors when calculating quorum.
ARTICLE VIII - EXECUTIVE COMMITTEE
The Board of Directors may appoint an Executive Committee which shall consist of not less than three (3) nor more than five (5) Directors, one of whom shall be the President of MLL.
The Executive Committee shall advise with and assist the Officers of MLL in all matters concerning its interests and the management of its affairs, and shall have such other powers as may be delegated to it by the Board, but in no event will the Executive Committee have authority over the Board of Directors.
At any meeting of the Executive Committee, a majority of the total number of members then in office shall constitute a quorum for the transaction of business, and the act of a majority present at any meeting at which there is a quorum shall be the act of the Committee.
ARTICLE IX - AFFILIATION
Charter. MLL shall annually apply for a charter from Little League Baseball, Incorporated, and shall do all things necessary to obtain and maintain such charter.
Rules and Regulations. The Official Playing Rules and Regulations as published by Little League Baseball, Incorporated, Williamsport, Pennsylvania, shall be binding on MLL.
Local Rules. The local rules of MLL shall be adopted by the Board of Directors at a meeting to be held not less than one month previous to the first scheduled game of the season, but shall in no way conflict with the Rules, Regulations and Policies of Little League Baseball, Incorporated. The local rules of MLL shall expire at the end of each fiscal year.
ARTICLE X - FINANCIAL AND ACCOUNTING
Authority. The Board of Directors shall decide all matters pertaining to the finances of MLL and it shall place all income in a common league bank account, directing the expenditure of funds in such manner as will give no individual or team an advantage over those in competition with such individual or team.
Contributions. The Board shall not permit the contribution of funds or property to individual teams but shall solicit funds for MLL overall, thereby to discourage favoritism among teams and to endeavor to equalize the benefits of MLL.
Solicitations. The Board shall not permit the solicitation of funds in the name of Little League Baseball, Incorporated unless all of the funds so raised be placed in the MLL bank account.
Disbursement of Funds. The Board shall not permit the disbursement of MLL funds for other than the conduct of Little League activities in accordance with the rules, regulations and policies of Little League Baseball, Incorporated. All disbursements shall be made by check. All checks shall be signed by the MLL Treasurer and such other officer or officers or person or persons as the Board of Directors shall determine.
Compensation. No Director, Officer, or Coordinator of MLL shall receive, directly or indirectly any salary or compensation MLL for services rendered as Director, Officer or Coordinator.
Deposits. All moneys received shall be deposited to the credit of MLL in the league’s checking account held at a local bank determined by the Board of Directors.
Fiscal Year. The fiscal year of MLL shall be the calendar year, starting January 1 and ending December 31.
Distribution of Property upon Dissolution. Upon dissolution of the MLL and after all outstanding debts and claims have been satisfied, the Board of Directors shall direct the remaining property of the MLL to another entity which maintains the same objectives as set forth in Article II of this Constitution, which is exempt under Section 501(c)(3) of the Internal Revenue Code or any future corresponding provision.
ARTICLE XI - AMENDMENTS
This Constitution may be amended, repealed or altered in whole or in part by a majority vote at any duly organized meeting of the general membership provided notice of the proposed change is included in the notice of such meeting. Draft of all proposed amendments shall be submitted to Little League Baseball Inc. for approval before implementation.